Finance Administrator, Accounts Payable

We have an exciting new opportunity for a Finance Administrator, Accounts Payable to work within our Central Services team supporting the Finance Department. We are looking for a technical, self-motivated, and well-organized individual with experience in accounts payable.
Reporting to the Manager, Finance the incumbent will support the Finance Department in reporting, measuring, and monitoring the financial performance of the Plan.

We are looking for someone with the following attributes:

• Good knowledge of pension plan or financial services experience
• A proactive, self-motivated and collaborative team player
• Highly detail oriented and analytical thinker
• Ability to effectively multi-task and shift priorities in a deadline driven atmosphere
• Effective organizational and time management skills
• Excellent verbal and written communications skills
• Ability to synthesize and organize data into meaningful reports

A College Diploma or University Degree along with one (1) or more years of experience in the accounting financial field make you an ideal candidate. You must also be proficient in Microsoft Office programs and have intermediate or advanced expertise in Excel. Your experience with general ledger software (MS Dynamics GP General Ledger) is an asset.

Once here:

• You will receive and process invoices and expense claims from suppliers and staff, ensuring appropriate coding, pricing and compliance to CAAT Pension Plan policies.
• You will review invoices and expense claims for proper approvals and general ledger account coding allocation based on the chart of accounts.
• You will review invoices for potential errors and/or discrepancies, resolve any discrepancies and/or escalate issues in an appropriate manner.
• You will code expenses to different projects and cost centres.
• You will code sales taxes, calculate and remit the self-assessed HST on invoices or vouchers
• You will maintain vendor bank records in MS Dynamics GP.
• You will perform vendor call backs and communicate with suppliers and staff to follow up on expenses or clarify any vendor payments.
• You will review staff and Sponsors and Trustees expense reports for compliance to policy.
• You will complete funding requirements for operating expenses.
• You will manage weekly payment runs including EFTs, cheques and wires.
• You will prepare supporting documentation and obtain appropriate approvals for EFT and wire payments.
• You will ensure invoices are paid within the terms stated, including responsibility for contacting vendors to resolve payment and other issues.
• You will follow up on stale dated cheques.
• You will identify and monitor prepaids and accruals.
• You will maintain an accurate filing system and archiving process.
• You will monitor cash flows for both plans on a daily basis.
• You will provide backup for payroll function.
• You will maintain the fixed asset ledger by ensuring that new purchases are properly recorded and classified, depreciation amounts are correctly calculated, and write-offs are completed.
• You will prepare retail bank account reconciliation and General Ledger journal entries as required.
• You will assist in preparation of tax returns and surveys.
• You will assist with preparation of annual working papers and financial statements.
• You will provide supporting audit working papers and financial statement schedules for quarterly and annual financial statement presentations and audit.
• You will prepare and review accounting schedules, prepare general ledger journal entries and reconciliation reports as requested.
• You will assist the Manager, Finance with preparation and review of accounting schedules, general ledger journal entries, and reconciliation reports to support quarterly closing process and participate in special assignments when required.
• You will provide analytical support to other team members in the Finance Department as necessary.